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Competitor Bulletin #9: Crew List Deadline, Inspections Due, and NEW Bermuda Border Control Protocols

June 5, 2024

By Kate Somers


This vital Competitor Bulletin contains crucial details regarding crew lists and logistics.

Upcoming Events and Deadlines:

  • June 7: Crew List and Inspections Due
  • June 12: Last Day for CCA Safety at Sea
  • June 17-19: Onsite registration at Sail Newport
  • June 17-20: Bermuda Immigration at Sail Newport
  • June 19: Safe Harbor Marinas Newport Shipyard Goslings Crew Party 5-8 pm
  • June 20: Virtual Captain's Meeting on bermudarace.com at 5 pm
  • June 21: Starting Day
  • All Bermuda Race events and deadlines are listed at bermudarace.com/calendar

Notice the Following:

Crew list deadline is Friday, 7 June:

Check that your Crew List is complete. Don’t be confused by ‘Crew Locker’. Confirm the # in your crew ties with your crew list and ensure each of your crew are listed (no extras!). See NOR 3.6.
View the crew checklist to see what details remain open for each of your crew.
Pay close attention to NOR 7 - detailing important limitations on sailors without a valid World Sailing Group 1 categorization. Sailors needing a valid Group 1 should apply for one immediately: https://www.sailing.org/sailors/sailor-categorisations/


See Screenshots:

Inspection deadline is also Friday, 7 June:

The deadline to complete your on-board inspection (or submit your self-inspection) is also this Friday, 7 June. Provisions of NOR 3.7 apply if you have not had your onboard inspection, or submitted the self-inspection checklist (if eligible), by end of day Friday.

Newport Logistics and Bermuda Immigration:

New this year, no lines at RBYC: If passports for ALL sailors on a boat pre-clear with Bermuda Immigration in Newport AND the PIC has submitted the Arrival Notice on SailClear.com, then boats arriving in Bermuda may be considered admitted into Bermuda without any further processing (instant access to the bar!!) If any sailor fails to pre-clear Bermuda Immigration in Newport, or a SailClear Arrival Notice is not submitted for the yacht in advance of the race, then their boat can be expected to be noticed of quarantine upon arrival. As there will be limited support from Bermuda Immigration and Customs officials at RBYC, a quarantine status may not be quickly resolved after arrival (buzz kill!)
Bermuda Immigration officers will be on site at Sail Newport starting Monday the 17th through Thursday 20 June to pre-clear all sailors, see Newport Logistics for detailed hours.

Important: It will speed up the process in Newport considerably if the Bermuda Immigration officials are able to scan passports in batches by boat. Sailors do not need to attend individually; a representative from your boat can bring passports and associated arrivals card confirmation emails for several / all crew members. Crew are encouraged to coordinate and clear as many members as possible, as early as possible during the week. Do not wait until the end of the week for all crew passports to be available. Gather as many passports as possible as early as possible. At the end of the week, queuing times will be highly unpredictable as latecomers are processed.

Every sailor must complete a Bermuda Arrival card by completing the form found here: https://www.bermudaarrivalcard.com. This must be presented along with each passport, so do advance and provide to your boat’s representative with your passport. Select Arrival Date: June 24 2024.

Bermuda Customs

Also new this year, mandatory online process. Captains must set up an account and boat registration on SailClear, and prepare and submit the Arrival Notification for the passage to Bermuda. The arrival notice should be submitted at any time prior to the start of the race as soon as you are confident that your crew list will not change. The crew list on your Arrival Notice must match the crew list on the entry system confirmed at on-site registration. Captain/PIC should perform these steps on SailClear:

  • Create a user account on SailClear
  • Add your boat to the Vessel List
  • Add all sailors to the ‘Crews List’
  • Create and Submit an Arrival Notification

We have been informed by Bermuda Customs that Captains may ignore the instructions on the SailClear Arrival Notification reply to visit Customs for further processing. Bermuda Race boats whose crew have all pre-cleared in Newport and have filed an Arrival Notification with matching crew list will be admitted to Bermuda upon arrival.

Bermuda Customs and Immigration asks the BROC to supply details of the fleet and all sailors. To comply with new requirements, the details for every boat must include the government documentation number for the vessel. For US vessels this is the Coast Guard Documentation number, or ‘Official Number’ found on the documentation certificate. Vessels without a CG documentation or registered in other countries should provide their local government issued registration number. A new task is now posted for all entries to enter this number into the entry system.


Race News
Be sure to tell your friends and family to come on down to Fort Adams for the Starting Line Party. Admittance and parking for the race village are free. The park will feature local Food Trucks and a Regatta Bar showcasing New England fare, Goslings Rum from Bermuda, and Whalers Beer from Rhode Island. This family-friendly start to summer fun on Friday afternoon will also feature:

  • 12 - 1 pm: Meet and Greet with Cole Brauer 12 - 1 pm
  • 12 - 1:30 pm: The Ravers, a local Newport reggae band
  • 1:45 - 2 pm: Newport Artillery demonstration concluding in a cannon to signal the start of the Race
  • 2 - 4 pm: Starting Line Live Show powered by Ørsted with Ken Read, Jesse Fielding, and Cole Brauer in partnership with North Sails
  • All day: US Senior Golf Trophy photo op from US Golf and putting green experience
  • Sustainability and other local non-profit education booths
  • Build your own Wind Turbine with Ørsted
  • Race gear shopping with Helly Hansen and Team One Newport
  • Oliver Hazard Perry tall ship tours
  • Tours of the 200-year-old Fort Adams

Partner Messages
An energy revolution where mariners can thrive

From the very first, Rhode Island and Connecticut have been at the forefront of American offshore wind. The Ocean State is home to our Block Island Wind Farm, and will soon host Revolution Wind, a 704 MW offshore wind farm which will power 350,000 homes.

As Ørsted builds Revolution Wind, mariners will remain top-of-mind. We recognize the ocean as a shared space – a place where people fish, sail, and enjoy nature. That’s why we’re committed to keeping open lines of communication, helping mariners thrive in and around our offshore wind farms. 

Learn more at us.orsted.com/mariners Participants are also invited on Monday June 17th to the Ørsted simulator.

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