Bermuda Logistics

Bermuda Race Headquarters


The RBYC is the centre of activity for racers and their families while in Bermuda. With ample dockage for nearly all visiting yachts (by arrangement), a well stocked bar and restaurant and duty officer, the RBYC is a capable generous race host.

Bermuda Related Documents & Forms


Note that Customs and Immigration forms are not available for download. These may be secured at Race Headquarters in Newport before departure.

Important Information


Getting from St. Georges to Hamilton after finishing

Yachts proceeding between St. George’s and Hamilton.

After finishing the race, and PRIOR TO ENTERING the ship channel proceeding to Hamilton, yachts are requested to contact Bermuda Radio on VHF Channel 27 to receive an update on shipping traffic.

The Swing Bridge at Ferry Reach is currently closed for extensive repair work. All boats proceeding to Hamilton Harbour will need to sail around Fort St. Catherine and up the North Shore.

IT IS STRONGLY RECOMMENDED THAT VESSELS CROSSING THE FINISH LINE AFTER DARK REMAIN IN ST. GEORGE’S HARBOUR UNTIL DAY LIGHT, SO AS NOT TO UNECESSARILY PUT AT RISK THE SAFETY OF THE VESSEL, THOSE ON BOARD AND EMERGENCY SERVICES PERSONNEL.

Yachts entering St. George’s Harbour at night shall anchor in the quarantine area to the south of the town identified on the charts as Powder Hole. They will remain under quarantine and crews must remain onboard until proceeding to HM Customs at RBYC in Hamilton at daybreak.

YACHTS TRANSITING THE CHANNELS AT NIGHT DO SO AT THEIR OWN RISK. ANY TOW ASSISTANCE REQUIRED, AND ASSOCIATED COSTS, DUE TO MECHANICAL PROBLEMS OR GROUNDING WILL BE THE SOLE RESPONSIBILITY OF THE VESSEL OWNER.

Vessels with serious mechanical, rigging or medical problems onboard that are unable to proceed to Hamilton in the normal manner should contact Maritime Operations for further guidance on H.M. Customs clearance.

Anchoring/ Berthing at RBYC

Yachts, when anchoring, are warned to be careful of the submarine cable between Albuoy’s Point, the western end of White’s Island and Hodson’s Ferry Landing. All yachts at anchor should berth, for their own safety, WELL CLEAR of the Main Ship Channel (making due allowances for Southerly winds) as outlined in the charts and, if their anchor berth is temporarily vacated, are recommended to leave a mark buoy.

RBYC has reserved moorings in their marina for class winners and those with pre-arranged reservations. Yachts should contact the RBYC Marina Manager on VHF Channel 74 once they have passed through Two Rock Passage and are proceeding down Hamilton Harbour. The RHADC will monitor VHF Channel 73. The Finish Line Committee will monitor VHF Channel 72.

All vessels must have sufficient fenders, dock lines and anchor ready on arrival at RBYC. Please be patient when it comes to docking as the Marina Manager cannot be everywhere at once and will be working to get everyone docked as quickly and efficiently as possible. Our Marina Team actively follows YB Tracking and AIS.

It would be appreciated if yachts could fly dress colours and flags after berthing for the duration of their stay.

All boats are charged at the rate of $5 per foot, per day, which includes water. Electricity – shore power is 120V 30AMP ($25/day) or 120/240V 50AMP ($30/day). BOATS MUST PROVIDE THEIR OWN SHORE POWER LEADS PLUS ADAPTERS. The RBYC Marina Manager, Reggie Horseman (Cell: 441-704-5290), will keep account on a daily basis of boats arriving and departing. A non-refundable deposit of $500 will be deducted from the total berthing charges. All charges will be billed to the Visa or MasterCard on your entry form, you must give the accounts office authorization to charge another card. If, once you receive your credit card statement, you have a query with the charges; please contact Lorraine Bridges in the Accounts Office at accounts@rbyc.com or 441-294-6707.

Yachts intending to berth off the Hamilton Princess & Beach Club (Tel: 441-295-3000), or off the RHADC (Tel: 441-236-2250) are requested to inform their Dock Master well in advance. Owners and skippers of yachts using the facilities of Hamilton Harbour during Bermuda Race Week are hereby warned to expect heavy shipping traffic and to be guided accordingly.

Checking In/Clearing In at RBYC

Pre-Race: Bermuda Department of Border Control officers will be posted at Race Headquarters in Newport to provide pre-clearance services. In order to take advantage of this each individual crew member must apply in person with passport in hand (and return flight confirmation if applicable – see below), as well as the completed Immigration Passenger form and Customs Traveller Declaration (a single form may be presented for immediate family members sharing a common household). Skippers must also provide the completed Bermuda Customs Clearance and Additional Crew and Passenger list. All forms will be provided in Newport. Pre-clearing will help avoid long waits to clear in at RBYC and put you closer to that first post- race Dark ’n Stormy. The Border Control officers will process and return all crew-forms to skippers (boat representative). Upon arrival in Bermuda these forms are to be presented to Border Control desk at the RBYC. 

Bermuda Department of Border Control Officers will be at registration in the Newport Pre-race Headquarters at the Seaman’s Church Institute for pre-clearance during the following dates and hours: 

Tuesday, June 16th 8:30 am to 4:30 pm

Wednesday, June 17th 8:30 am to 4:30 pm

Thursday, June 18th 8:00 am to 6:00 pm 

Racing crew returning by air: If you’re racing to Bermuda but flying home, you’ll need to present your return ticket, boarding pass or airline confirmation to Bermuda Department of Border Control during your in-person pre-clearance interview at the Seaman’s Church Institute. E-tickets are acceptable BUT documentary proof of ticket MUST be shown, i.e. printout showing Locator ID and confirmation of flight itinerary. 

Return crew arriving by air: In order to clear Border Control at Bermuda’s airport, you’ll need a letter from your skipper confirming you’re a part of the boat’s return trip crew and an anticipated departure date. You’ll also need your passport and a completed Bermuda Customs form (they are supplied by your airline, in flight). 

Racing crew returning on a different boat: In these circumstances you’ll also need a letter from your return boat skipper confirming you’re a part of the boat’s return trip crew and an anticipated departure date. 

Border Control Officers will be stationed in the Trophy Lounge at the RBYC. This office will be manned during the following periods: 

Saturday, June 20th TBD as Required

Sunday, June 21st TBD as Required

Monday, June 22nd 8:00am to 8:00pm **

Tuesday, June 23rd 8:00am to 8:00pm **

Wednesday, June 24th 8:00am to 7:00pm

Thursday, June 25th 8:00am to 4:00pm

Friday, June 26th If required **

Saturday, June 27th 8:00am to 3:00pm

Sunday, June 28th 8:00am to 3:00pm 

** Hours may be extended depending upon number of boats expected to dock 

Boats that Pre-Cleared in Newport: Only the skipper needs to report to Border Control officers to submit, for all crew who sailed: 

• Immigration Passenger forms 

• Customs Traveller Declarations for each crew 

• Bermuda Customs Clearance and Additional Crew and Passenger List 

• Declaration of Health for the yacht. 

Crew that did not pre-clear in Newport must accompany their skipper to the Border Control Officers in Bermuda with their passport and all paperwork outlined above. 

H.M. Customs’ clearance is to be done at the RBYC and NOT at the Yacht Reporting Center in St. Georges. There will be no exceptions without prior approval from H. M. Customs. 

Yachts must fly their Quarantine Flag (Yellow Code Flag ‘Q’) until papers have been cleared by H.M. Customs at the RBYC.

If any crew member has a contagious disease, the quarantine flag must remain hoisted and all crew members must remain aboard until a Medical Officer clears the yacht. 

Boats not pre-cleared in Newport: For those not using pre-clearance of Border Control formalities in Newport, the skipper will have to present, in addition to the above, for all crew members

• Immigration Passenger Arrival forms 

• Valid passports to the Customs Officers at the RBYC. 

There are no Port charges as the customary passenger tax has been waived for the event. Documentation requirements are as for pre-clearance set out above. 

Customs Clearance for Boats Berthed At RHADC: All yachts must clear H. M. Customs at RBYC. For yachts berthed at RHADC, please contact the RHADC Duty Desk to arrange transport to the RBYC for Customs Clearance. 

IMMIGRATION DETAILS

PROOF OF CITIZENSHIP AND IDENTIFICATION

All travelers must carry with them proof of citizenship and personal identification (including government issued photo ID) relevant to a return to their own country or for re-entry through another foreign country, as required by Bermuda Immigration authorities. This applies to adults and children traveling alone or with their parents. 

Visitors from the United States of America must present a valid, machine-readable U.S. passport. Persons born outside of the USA, who are landed immigrants in the USA, must be in possession of a valid, machine- readable passport in addition to their landed Immigrations Status card (green card) 

Visitors from Canada must present a valid, machine-readable Canadian Passport. Citizens born outside of Canada who are landed immigrants in Canada must be in possession of a valid, machine-readable passport in addition to their landed Immigrations Status card. 

Visitors from the U.K. and Western Europe must present a valid, machine-readable passport from their country. 

Whatever the visitor’s country of origin, several things should be stressed: 

– Driver’s licenses are not acceptable as proof of citizenship.

– Foreign citizens not bearing one of the listed documents may be refused entry into Bermuda. Specific requirements can be obtained from your own Immigration Department.

– Neither Bermuda nor U.S. Immigration Authorities accept a notarized copy of birth certificate, or similar non-governmental document as proof of citizenship (must present a machine readable passport).

– Married women whose identification documents are in their maiden name, but who are traveling under their married name, should also carry their marriage certificate, or a certified copy, as further proof of identify.

– All bona fide visitors are allowed to remain in Bermuda for an initial period determined by the admitting Immigration Officer (usually 90 days). An application to extend the length of stay for a yachtsman must be made in person, Monday through Friday from 9am to noon, at Immigration Headquarters in Hamilton, Tel: (441) 295-5151. 



VISAS & VISA CONTROLLED NATIONALS (VCN)

With effect at March 1, 2014, Bermuda entry visas and visa waivers are no longer required for tourists. To be landed in Bermuda as a Visa Controlled National, the following requirements must be met: 

• all travelers who require a multi re-entry visa (MRV) for the UK, US or Canada must present this visa- type upon application to land in Bermuda; 

• the MRV for the UK, US or Canada must be valid for 45 days beyond the expiration of a visitor’s intended stay; 

• all travelers must possess a passport that is valid for 45 days past the expiration of their intended stay in Bermuda; and 

• arranged accommodation in Bermuda. 

Persons whose MRV and passport validity is less than 45 days will not be landed. 

Bottom line is the traveler does not need a Bermuda Entry visa but if a VCN arrives without a multiple re- entry visa (MRV) they will not be permitted to leave the vessel for departure by air, they will have to leave onboard that vessel and may be confined to that vessel until it departs Bermuda waters. Of course each case will be judged based on its merits. 

BERMUDA DUTY DESK CHECK IN AND REQUIREMENTS

As per SIs skippers are reminded that the following must be handed in to the Duty Officers’ Desk at the RBYC, after clearing Customs: 

1. Certificate of Compliance

2. Onboard Training Certificate signed by all participating crew. Yachts will not be scored without submissions of this document.

3. YellowBrick Position Transponder: Boats will not be officially scored unless the tracker is turned in.

4. Any protest or redress forms. 

RBYC Duty Desk is located in the Trophy Lounge to assist you with any inquiries at the following times **: 

Sunday, June 21st 2:00pm – 8:00pm

Monday, June 22nd – Wednesday, June 24th 7:30am – 9:00pm

Thursday, June 25th & Friday, June 26th 7:30am – 5:30pm

Saturday, June 27th 9:00am – 5:00pm

Sunday, June 28th 9:00am – 3:00pm 

**Opening hours may be adjusted depending upon the speed of the race 

Duty Desk: (441) 703-3753 or dutydesk@rbyc.bm

Participation plaques and participation ties will be available for collected and signed for at the Duty Desk.

Internet, Fax, Telephone

Telephone, Faxes, Photocopies and Email to RBYC

Duty Desk: (441) 703-3753 or dutydesk@rbyc.bm

Telephone: (441) 295-2214

Facsimile: (441) 295-6361

Making Overseas Calls: Reverse charge (collect), credit cards are allowed by dialing 00.

MOBILE PHONES

Bermuda supports world-class cellular communications. Both mobile operators on Island have relationships with all the major carriers around the world, which will allow you to use your phone while in Bermuda. All support 4G/LTE Networks. Roaming rates can be high. 

One Communication is the proud provider of mobile services for the Bermuda Newport race organisers for the Bermuda based team. There will be various types of SIM cards are available for purchase at the Duty Desk in the Trophy Lounge at the RBYC which will allow competitors to have a local number. 

One Communications: +1 441 700-7000 / www.onecomm.bm. 

COURIER/MAIL SERVICES

Mailboxes Unlimited on 48 Par-La-Ville Road (just 2 minutes from the Club) Guests will find a full range of facilities for faxing, photocopying and courier services at Mailboxes. Open Monday to Friday 8:00am to 6:00pm and Saturday 9:00pm – 5:30pm. For more information call (441) 292- 6563. 

INTERNET FACILITIES

Wi-Fi access will be available at RBYC during the event dependent upon volume of usage: 

Network Name: RBYC

Password: (To be confirmed, try N2BRACE120)

Due to the heavy usage, it would be appreciated if you could disable Wi-Fi when not in use. 

For alternate access to the Internet please note the following locations: 

• TBI Wi-Fi Zone Available throughout the City of Hamilton. Fee may apply. 

• Muse Restaurant located on Front Street, Hamilton, across from the Ferry Terminal. 

• Bermuda National Library 13 Queen Street, Hamilton, Tel: (441) 295-1313. Free of charge but usually a 15 or 30-minute time limit. Wireless access and terminals – printing is available for a fee. 

• Queen Elizabeth II Park on the grounds surrounding the Library. Monday to Thursday 8:30am to 7:00pm, Friday 10:00am to 5:00pm, Saturday 9:00am to 5:00pm, Sunday 1:00 pm to 5:00pm 

Laundry

Pickup/Drop Off Laundry

Arrangements have been made for a laundry service from Tuesday 23rd to Friday 26th June from the Especially For You Laundry (phone 441-297-5555 or 441-338-8343). Prior arrangement can be made at www.efylaundry.com

Laundry will be collected from the RBYC Flagpole at 3:00pm starting on Tuesday, June 23rd. The last pickup will be Friday, June 26th at 3:00pm and the last delivery will be Saturday, June 27th at 9:00pm. 

Please note that delivery of laundry back to RBYC will be made on a cash basis only at $2.00 per pound. 

Laundry should be placed in bags clearly marked with the name of the yacht. Laundry tags can be found in your competitors’ packs upon arrival.

 

Yachtsmen are responsible for being at the Club to RECEIVE AND PAY for their laundry. 

Card operated washer/dryer machines are also available at:

Quickie Lickie Laundromat, 74 Serpentine Road (441-295-6097), a 5 minutes walk from RBYC. Monday to Saturday 6am – 10pm, Sunday 6am – 6pm.

Shore Services – Water, Fuel, Propane, Ice, and Garbage

GARBAGE COLLECTION

Garbage will be collected twice daily. Please put regular bagged garbage in the large dumpsters provided at the rear of the Club. Recyclable items (glass and cans only) should be placed in blue recycling bags.  

GASOLINE & PROPANE

Upon arrival in Bermuda boats will receive (1) numbered voucher for a one-time purchase of duty-free fuel from any RUBIS fuel station. These vouchers are non-transferable and will be assigned by the H.M. Customs officer on duty at the RBYC. 

Fuel is available at the PW’s Rubis Marine Filling Station (Tel: 441-295-3185) just west of the RBYC Marina. Note that the maximum draft at low tide is 10 ́. This service station is open from 8:00am to 6:00pm Monday through Saturday and 8:00am to 5:00pm on Sunday. Bagged ice is also available. Fuel can be purchased by credit card 24/7. 

For deeper water, fuel can be purchased by appointment at Rubis Dockyard where the maximum draft is 32 ́. (Howard Williams at 441-234-0233 or h.williams@rubis-bermuda.com). 

Fuel is also available by prior appointment with Esso at Tiger Bay in St. George’s. (Chris Gibbons at 294-5236). 

Propane refills are available from any Gas/Petrol station, the closest being Esso Tiger Mart at the top of Bermudian Road, a 5-minute walk from the RBYC or RUBIS East Broadway, which is a 5 minute drive by bike at the East End of Hamilton City (stay on Front Street to city limits). 

Bermuda Gas is available for larger deliveries. Please contact Ernest Marshall at 441-325-1812 or 441-295- 3111 Monday to Friday, 8:00am to 4:00pm. 

ICE

There will be a daily delivery of both block and bag ice from Monday, June 22nd between the times of 10:00am and 11:00am and again between 3:00pm and 4:00pm. Contact K.C. Daniels Ltd. Tel: 236-3189/535-1627 

Ice prices are as follows: 

• Whole 25 lbs block ice: $11.00 

• 25lb Block Divided Up: $12.50 

• 12.5 lbs bag cubed ice: $7.00 

• 25 lbs bag cubed ice: $10.00 

RBYC has large 25 lbs bags available on site for $12. Please see the bartenders to purchase. 

Departing from Bermuda

CLEARANCE & DEPARTURE FROM BERMUDA

All skippers must present their VESSEL CLEARANCE FORM (YELLOW COPY) to the Customs Officer at RBYC for outward clearance. It is required that immediately before departure from Bermuda, skippers provide a statement giving the name of the yacht, estimated time of departure, names, nationality and address of all people on board and proposed port of entry. 

Once H.M. Customs Officers are no longer stationed at the RBYC, which will be after Sunday 28th June 12:00 hours, skippers must clear out at the Yacht Reporting Centre, in St. George telephone 441-297-1226. Participants should advise H.M. Customs that they are Newport to Bermuda Race competitors. 

Skippers of yachts returning to the US with any aliens on board should ensure that the aliens present themselves to the US Immigration Officer at the US Consulate, “Crown Hill”, 16 Middle Road, Devonshire, telephone 441-295-1342, fax 441-295-1592 and if their passports are in order, they will be issued an immigration permit and clearance to enter the US. This will avoid embarrassment and unnecessary delay at the yacht’s port of entry. 

DEPARTURE FROM BERMUDA

Prior to departure from Bermuda, all yachts are required to notify Maritime Operations on VHF Channel 16, to give them a departure time, Persons On Board, and next port of call in the event of an incident after they leave. Skippers are recommended to call on the way up from Hamilton as you approach the Narrows Channel. 

MARITIME OPERATIONS CONTACT DETAILS

Tel: (441) 297-1010 Fax: (441) 297-1530

Inmarsat C: 581 431010110 RCCB X or 584 431010120 RCCB X

E-mail: operations@rccbermuda.bm or dutyofficer@marops.bm

Website: www.marops.bm

SSB: 4,125 kHz and 2,182 kHz

VHF: Channels 16 and 27

Bermuda Border Control


Participants in the 2020 Newport Bermuda Race can make their lives and those of Bermuda Department of Border Control officials easier by reading and following the following customs and immigration instructions.

Before Departing Newport: Pre-clear into Bermuda

Bermuda Department of Border Control officers will be posted at Race Headquarters in Newport (follow link for Race HQ hours and location) to provide pre-clearance services.  Pre-clearing will help avoid long waits to clear in at RBYC and put you closer to that first post-race Dark ’n Stormy. The Border Control officers will process and return all forms, which are then expected to be collected by captains and turned in to Border Control for the crew at RBYC check-in upon arrival in Bermuda.

Upon Arrival in Bermuda

When you arrive in Bermuda, captains will need to bring all customs paperwork for the vessel and pre-cleared crew to the duty desk when they check in. Crew not pre-cleared will need to accompany the captain with their paperwork. See above Clearing In/ Checking In at RBYC.

Clearance from Bermuda before sailing home

Captains must clear out with the Bermuda officials at RBYC if departing before June 24th. If departing after 1400 ADT June 27th, captains must clear out with Bermuda officials at the Yacht Reporting Center in St. Georges.

All captains must present their:

  • Bermuda Customs Clearance
  • Additional Crew and Passenger List – Private Yachts
  • Immigration Passenger Form and Passport for crew joining in Bermuda for the return trip

H.M. Customs will require confirmation of accommodations if crew are arriving early or staying beyond the departure of the yacht.

Delivery Crews: Flying In, Sail Out

Visitors entering Bermuda are normally expected to have a return ticket. However, those who wish to fly into Bermuda and depart by yacht should follow this procedure. The Captain of the yacht should give a letter to each crewmember who will be arriving in Bermuda by air on one-way ticket and leaving on the vessel. The letter should include the full name, date of birth, address and nationality of the crewmember, as well as the name of the vessel he or she will be joining. The Landing Permit fee of $23 must be paid on arrival to an Immigration Officer in either U.S. or Bermuda dollars. Cheques should be made payable to the Accountant General.

REQUIRED DOCUMENTS FOR CLEARING CUSTOMS:

For Captains and Crew

Each individual crew member must apply in person with:

Passport (and return flight confirmation if applicable)

  • All US, Canadian, UK and Western Europe passports must be machine readable and all passports must be valid for at least 45 days after the traveler’s expected date of departure from Bermuda.
  • Married persons travelling using their married name but whose identification is in their birth name must also present their marriage certificate or a certified copy thereof.
  • Landed immigrants in the USA or Canada must also present their landed Immigration Status card (the “green card” in the US).
  • All travelers who require a multi re-entry visa (MRV) for the US, UK or Canada must also present this visa as well, and that visa must be valid for at least 45 days after the traveler’s expected date of departure from Bermuda. 

Completed Immigration Passenger Form (Form available in Newport)

Completed Customs Traveller Declaration Form (Form available in Newport; single form may be presented for immediate family members sharing a common household).  

For Captains:

Bermuda Customs Clearance – Vessel (Form available in Newport; captains should note that this form requires crew member’s names, birth dates, and passport numbers)

Additional Crew and Passenger List – Private Yachts (Form available in Newport)

Vessel Documentation (e.g. US Documentation Certificate, state Registration Certificate or similar vessel documentation for foreign-flagged vessels)

Additional Documents:

Racing crew returning by air:  If you’re racing to Bermuda but flying home, you’ll need to present your return ticket, boarding pass or airline confirmation to Bermuda Department of Border Control during your in-person pre-clearance interview at Harbour Court or, if not pre-cleared, at your in-person interview at RBYC.

Delivery crew arriving by air into Bermuda:  In order to clear Border Control at Bermuda’s airport, you’ll need a letter from your captain confirming you’re a part of the boat’s return trip crew and an anticipated departure date. You’ll also need your passport and completed Bermuda Immigration Passenger and Customs Traveller Declaration forms (they are supplied by your airline, in flight).

Racing crew returning on a different boat:  In these circumstances you’ll also need a letter from your return boat captain confirming you’re a part of the boat’s return trip crew and an anticipated departure date.

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