Race Bulletin No. 9

Dear Sailors,

The large entry list is a good reason to complete the entry process early.

This email is intended to provide an abbreviated road map from here toward a complete entry. There are several hurdles and deadlines along the way, including inviting crew on the entry system, making payment arrangements, completing measurement, getting the boat inspected, entering the competition for special trophies, etc

As you clear those hurdles, you can check your “Live Entry Status” on the entry system by following the instructions below.

We hope this email is also a helpful reminder of the official rules set forth in the Notice of Race, which is available for download on the Official Notice Board and printed in the race program.

As always, please do not hesitate to email entry@bermudarace.com or one of us listed at the bottom of this bulletin if you have any questions or issues completing the entry process on time.

We look forward to seeing you in Newport this June.

Kind regards,
A. J. Signature
A. J. Evans
Chairman
Bermuda Race Organizing Committee
Visit the Race Website

Have you seen these yachts?

Regrettably, as of noon on April 15, we have not received a response from the following yachts despite numerous emails and calls:

Fasizi
Hound
Vagabundo

We hope to receive an email or call from these yachts very soon. See Notice of Race ¶ 5.4 (entry withdrawn upon missing deadline).

Measurement Due 1700, May 4 and 26

Yachts requiring measurement (e.g., first-time ORR application or amendment) must request a measurement from US Sailing by 1700, May 4, 2016. Applications, amendments, and renewals are due by 1700, May 26, 2016. See the Notice of Race for more information, including penalties associated with missing any deadline.

Online Entry Forms and Fees

Due 1700, May 16

Check your “Live Entry Status”:

  1. log into the entry system;
  2. click Races (on the left);
  3. click Newport Bermuda Race – Invited Yachts (middle);
  4. click Live Entry Status (light blue button).
    Select the Division you wish to enter:
    We will assign yachts to divisions based on their preference and eligibility, or their eligibility if no preference is given. To select a division, follow the steps above to view your Live Entry Status, then scroll down to Additional Requirements, and click Edit Division (blue button).

Name the club(s) to appear on entry lists:

  1. Captain/Entrant: log into the entry system;
  2. click Boats (on the left);
  3. click the boat’s sail number (middle);
  4. click Edit Boat Details;
  5. find Club affiliation on the lower right, under Additional Information, and type the club name or abbreviation you wish to associate with your entry and appear on entry lists.

Crew List

START NOW – Due 1700, June 3

Captains should “Invite” their crew to register on the entry system now. (This is typically like herding cats.)

A guide for this process will be posted on the race website. In short, log in to the entry system, click Crew (on the left), click the boat name, click Add, enter a person’s email address and name, repeat as necessary for additional crew, click Send Invitations Not Yet Sent.

Sailors should have the following on hand when registering as crew:

  1. World Sailing Sailor ID for Sailor Classification (renew now);
  2. Personal Locator Beacon ID (if any, optional);
  3. electronic copy of First Aid training certificate; and
  4. electronic copy of Safety-at-Sea/Survival certificates.

Inspection

Complete by 1700, June 3

Inspections documents, including procedures and safety requirements, are posted on the Official Notice Board. If you’re not familiar with the inspections process, start with the procedures document.

The yacht’s safety equipment information (including EPIRB Hex ID number(s), MMSI number(s), and Life Raft data (manufacturer, capacity, next service date)), is entered by the Captain using the entry system. On the left, click Boats, click the boat’s sail number, click Edit Boat Details, scroll to the bottom to find these fields.

U.S. boats can search for their MMSI here.

Did you obtain a new EPIRB with GPS? Don’t forget to register your beacon and update your ship’s radio license (e.g., FCC license).

Registration

Complete by 1500, June 15

Representatives from each yacht are required to appear at Race Headquarters for Registration between Sunday, June 12 and Wednesday, June 15. Race Headquarters will be located in the Sailing Center at NYYC Harbour Court. See the Notice of Race for more information.

Customs & Immigration

Open June 14-16 at Harbour Court

Officers from H.M. Customs Bermuda will be on hand at Race Headquarters in Newport to pre-clear sailors and –for the first time– yachts from Tuesday, June 14 through Thursday, June 16. All sailors should present their passports to a Bermuda Customs officer in Newport to avoid delays in Bermuda.

Read more important details about Customs and Immigration.

Onion Patch Series

Enter by June 9

The Onion Patch Series presents large, handsome prizes for combined performance in the NYYC Annual Regatta, the Newport Bermuda Race, and the RBYC Anniversary Regatta. Additional information may be found on the series website. A letter from the series chairman, Brian Billings, will be forthcoming.

Special Entry Prizes

Enter by 1700, June 16

The race website features a description of the race’s special entry prizes that require a separate form. Traditionally, this form may be submitted up to the time of the Captains Meeting. Visit this page on the race website for more info about competing for the following prizes:

Glenn Family Participation Prize
Pratt 3-Boat Team Prize
Regional Prizes
City of Newport Trophy for “Foreign” Yacht
Stephens Brothers Youth Prize

Race Program Ads

Screen Shot 2016-04-15 at 12.16.27 PMPurchase by May 16

The race’s Official Program was distributed at the March Safety at Sea Seminar and is available for download on the race website.

A special, second run of the program will be published in June for distribution in Newport, and will include the Crew List.

Anyone interested in placing an ad in the second run should contact Sally Helme of Bonnier Corp at sally.helme@bonniercorp.com not later than May 16.

Race Gear

hellyhansenHelly Hansen Newport is the Official Gear Supplier of the Newport Bermuda Race. Order your gear online now, or visit the store on Thames Street in Newport or at Registration.

Safety at Sea Seminar

We will accept Safety at Sea certificates earned at seminars on or after June 17, 2011.

If you still require Safety at Sea training before the race, consider the CCA’s seminar on June 15 in Newport. More information is available here. This seminar will sell out fast.

Shipping Gear to Bermuda

Shipping container space available to transfer gear to Bermuda

Shipping container space available to transfer gear to Bermuda

Reserve by May 31

A commercial shipping company has been contracted to assist captains and crews wishing to send gear, sails, etc. to Bermuda. Visit the Newport Logistics page on the race website for more information, including the necessary forms.

Jenifer Clark’s Gulfstream

unnamedWe are pleased to announce that Jenifer Clark’s Gulfstream will be providing FREE Gulf Stream analysis charts in Bermuda for the return voyage to the States.

These charts will be updated daily from real time thermal infrared imagery analysis and distributed on the web and by Frank Bohlen in Bermuda.

Remember to visit the Navigators Forum and daily return weather briefings at RBYC. Check back for details on time and room.

U.S. Customs

Information about customs and immigration steps is posted here. Note that the entire return delivery crew must be registered to take advantage of this expedited process.

Berthing Reservation

Berthing Reservation forms are available for RBYC and RHADC.

An archive of all Race Bulletins for the 2016 race
may be found on the race website’s Official Notice Board.

Please support our sponsors.

The 50th Thrash to the Onion Patch is sponsored by:

Bermuda Tourism Authority
Goslings Ltd
Newport Shipyard
Pantaenius Insurance
Brewer Yacht Yards
Helly Hansen Newport
Hinckley Yachts
Rhode Island Sailing Events Commission
Real Watersports

 

Contacts
Entry Help – entry@BermudaRace.com

Dick Holliday, Participation – participation@BermudaRace.com
John Winder, Maxis/Super Yachts – open@BermudaRace.com
John Rousmaniere, Public Relations/Media – media@BermudaRace.com
Ron Trossbach, Race Safety Officer – safety@BermudaRace.com
James Phyfe, Chief Inspector – inspections@BermudaRace.com
Talbot Wilson, Press – talbot@talbotwilson.com

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